IT Guidance for Real Estate Management
Real estate management works with distributed data about properties, contracts, tenants, owners, and providers. IT structures must connect this information without blurring responsibilities or data protection.
Management, owner communication, and specialist decisions stay with the responsible teams. le dot supports with architecture, integration, security, and vendor steering.
Focus Areas
System Selection and Integration
Management software, tenant portals, and billing partners are evaluated vendor-neutrally and connected through controlled interfaces.
Digital Property File
Protocols, contracts, and correspondence for a property become securely searchable: a digital property file instead of scattered knowledge across individual inboxes.
Connect mandate processes
Property, owner, and mandate processes are connected through controlled portals, data flows, and access models.
Operations and Support
Portals, document storage, and specialist systems are operated with clear support paths and recovery processes.
Common situations
Ancillary Costs and Maintenance Data
Meter readings, billing logic, maintenance records, and documents are kept traceably, so that queries can be answered with reliable evidence.
Tenant Change Without Media Breaks
Cancellation, listing, handover protocol, deposit, and master data update are mapped as a controlled process.
Structuring Building Data
Property, contract, vacancy, and maintenance data is consolidated into a sound, traceable data model.
Data Protection and Access
Tenant and owner data is reviewed for nFADP, role model, access protection, and retention.
Further information
- Modern Databases, structuring data models and search to last.
- GenAI and RAG, extending AI systems with in-house knowledge.
- Vector Databases, the foundation for searchable documents.
- Partner Management, making external providers technically steerable.
- Single Sign-on, one central identity for tenant and owner portals.
- Backup and Restore, recovery proven by testing.
- Nextcloud, sovereign document storage and collaboration.